By-Laws

By-Laws

Article I: Name

This association shall be known as the University of California Public Health Alumni Association.

Article II: Purpose

Section 1. To build and strengthen personal and professional relationships among public health alumni and students of the University of California, Berkeley.

Section 2. To promote mutual support and communication leading to the improvement in professional work among public health alumni of the University of California, Berkeley, in concert with the mission of the School of Public Health.

Section 3. To support fundraising efforts in order to reach the mission and goals of the Public Health Alumni Association.

Article III: Amendment

The by-laws may be amended by a simple majority of the Board of Directors of this association. 

Article IV: Dissolution

Upon the winding up and dissolution of this association, after paying or adequately providing for debts and obligations, the remaining assets shall be distributed to the University of California, Berkeley, School of Public Health.

Article V: Membership

Membership shall consist of all persons who have been granted a degree in public health at the University of California, Berkeley, and past and present members of the faculty of the University of California, Berkeley, School of Public Health.

Article VI: Officers and Directors

Section 1. The Board of Directors shall consist of up to nineteen members, who are in good standing in their communities:

(a.) The five officers of the Association: president, vice president/president-elect, immediate past president, secretary-treasurer, and communication officer.

(b.) Fourteen members appointed to serve as other directors, 

(c.) One non-elective director appointed by the dean of the School of Public Health.

Section 2.  The dean of the School of Public Health shall serve as an ex-officio member of the Board of Directors of the association and of any executive or similar committee empowered to act for the Board of Directors of the association.

Section 3.  Officers shall be appointed by the Board for a three-year term. 

Section 4.  The directors shall be appointed for three-year terms. No director shall serve more than two consecutive terms unless the Nominating Committee is unable to find a replacement and the member is re-nominated. Terms will be staggered so that each year up to four directors are appointed. A slate of new directors will be developed annually by the nominating committee and presented to the Board for approval.

Section 5.  Any Board member may resign at any time by giving notice of resignation to the president.

Section 6.  The Board will establish standards for director participation and criteria for nomination to directorship. A director who does not meet the standards for participation may be removed.

Section 7. The graduate programs of the School of Public Health student body will appoint two student representatives (one new and one continuing student) to serve with the Board of Directors. The undergraduate public health program of UC Berkeley will appoint one student representative to serve with the Board of Directors. 

Article VII: Duties of Officers and Directors

Section 1.  All officers and directors shall begin their terms of office on July 1, following their appointment.  All officers and directors shall abide by the Standards of Board of Directors of the PHAA as approved by the Board of Directors.

Section 2.  The duties of officers shall be such as are implied by their respective titles and such as are specified in these by-laws.  

Section 3.  The president shall chair the Board of Directors and shall be an ex-officio member of all committees.

Section 4.  The immediate past president shall provide guidance to the president and executive committee during the first year of transition to the new Board president.

Section 5.  The secretary-treasurer shall oversee budget and expenditures, keep minutes of the Board, and supervise correspondence and meeting notices, in consultation with the staff of the school’s Office of External Relations, and shall report to the Board of Directors.

Section 6. The communication officer shall act as a liaison between the Board of Directors and the SPH External Relations and Communications Department.

Section 7.  Representatives of the university, including the University Treasurer, the University Auditor, and/or campus Internal Audit, shall be authorized to receive from the Board of Directors information, records, or photocopies of transactions relating to the Public Health Alumni Association’s account(s) as the university may request at any time.

Section 8. The Board of Directors shall fill vacancies in office or directorship and transact business of the association between Board meetings. The board may delegate authority to an executive committee of the president, vice-president, the secretary-treasurer, and one other director appointed by the president.

Article VIII: Committees

Section 1. The following standing committee shall be appointed annually: Nominating. The Nominating Committee shall prepare a slate of nominations for each office and directorship as required under Article II, for approval by the Board.

 Section 2.  Committees shall be appointed by the president, subject to approval by the Board of Directors.

Article IX: Meetings

Section 1. Membership Meetings 

Special meetings of this association may be called by the president provided that notice of the meeting shall be sent out fourteen (14) days before the date set for the meeting. 

Section 2.  Board of Directors Meetings

(a.)  The Board of Directors shall establish its schedule of meetings.  

(b.)  Special meetings of the Board of Directors may be called by the president, or upon written request of three members of the Board.

Article X: Dues

The annual dues, if any, for membership in this association shall be set by the Board of Directors.

Article XI: Voting

Section 1.  The voting body shall consist of members of the Board of Directors. 

Section 2.  All routine business will be conducted by the Board of Directors.

Section 3.  A simple majority shall constitute a quorum for Board of Directors meetings. The president of the Board shall not vote except in case of a tie.

Section 4.  On occasion the Board of Directors may vote via email.

Section 5.  Voting by proxy shall not be allowed.

Article XII: Fiscal Year

The fiscal year of this association shall be July 1 to June 30.

Article XIII: Regional Groups

Regional groups may be formed, subject to approval of the Board of Directors.

Article XIV: Amendment

The by-laws may be repealed or amended by simple majority of the Board of Directors provided a copy of the proposed changes has been provided prior to the Board meeting. 

Previous Amendments approved by the Board of Directors:
May 20, 2012
April 26, 2015
September 14, 2015